Privacy Policy
Privacy policy for Clinic Maxillaris
Effective date: September 22, 2023
At Clinic Maxillaris, we are committed to protecting the confidentiality and security of our patients’ personal information. This privacy policy explains how we collect, share, use and protect your personal information in accordance with applicable laws and regulations.
Information we collect
We collect personal information from our patients to provide them with dental services. This information may include, but is not limited to:
• Contact details such as your name, postal address, email address and telephone number;
• Demographic information such as your age and gender;
• Health information such as your medical history, current medications and allergies;
• Insurance information, such as your policy number and insurance company;
• Biometric information such as x-rays and dental imaging;
• Other data provided when you use our website, including data from Google Analytics.
How we use your information
We use your personal information to provide you with dental care, including:
• Make it easier to make an appointment;
• Perform dental examinations and treatments;
• Maintain and update my dental records;
• Manage patient accounts;
• Contact you with reminders and tracking information;
• Process payments and insurance claims.
• We may also use your information to improve our dental services and to comply with legal and regulatory requirements.
We only collect personal information necessary for the purposes identified in this policy. Personal information is not used or disclosed for purposes other than those for which it was collected, except with the consent of the individual concerned or as required by law. Personal information is only retained for as long as necessary to fulfill these purposes.
Our collection methods
Personal information will be collected through a combination of online and paper forms, in-person interviews and any communication with clinic staff.
Information sharing
We do not share your personal information with third parties except as necessary for the provision of dental services, such as with dental laboratories for creating dental appliances, or with insurance companies for processing claims. Clinic Maxillaris undertakes not to give, sell or rent my personal information to third parties. We will only share information with your consent or when required by law.
Location of your information
Personal information is generally stored or processed in facilities located in Quebec. Some of this data may be processed by third parties outside Quebec. If this is the case Clinic Maxillaris takes reasonable measures to ensure the protection of your data with the third parties in question.
Information security
We take reasonable steps to protect your personal information from unauthorized access, use or disclosure. Despite this, no security mechanism can guarantee perfect protection and there will always be some residual risk. Our office uses secure records systems, effective identity and access management, and physical safeguards to protect your information, all in accordance with applicable laws and regulations.
Your rights
You have the right to access, modify or delete your personal information. You may withdraw your consent to the collection and use of your personal information at any time. However, this may prevent us, for example, from providing you with adequate dental services.
You have all rights consistent with legal and regulatory requirements.
If you wish to exercise these rights, please contact us in person, by telephone (514) 303-1223 or by email at [email protected].
Changes to our privacy policy
We reserve the right to modify this privacy policy at any time in order to maintain compliance and reflect any changes to our personal information collection process.
If we make material changes to the Policy, we will notify you by posting a notice or uploading a new version of the Policy on our website.
Contact us
If you have any questions regarding our privacy policy or the processing of your personal information, please contact us in person, by telephone (514) 303-1223 or by email at [email protected].
Effective date: September 22, 2023
Date of last update: September 22, 2023
